Financial Coordinator

About the Role

Down to Earth Cuisine (DTEC) is a private chef and meal delivery company serving clients across Seattle, San Diego, Orange County, and Las Vegas — with more markets on the way. We operate on the Entrepreneurial Operating System (EOS), a structured framework built around clear roles, measurables, and accountability. We are growing fast and building the infrastructure to match.

We are seeking a detail-oriented and execution-focused Finance Coordinator to serve as the operational engine of DTEC's finance function. This is a remote-friendly position ideal for someone who finds deep satisfaction in clean books, hates financial loose ends, and thrives in a structured yet fast-moving environment.

Responsibilities

• Enter and manage client invoices for weekly meal prep subscriptions accurately and on time, applying correct service rates, discounts, and variable line items per established SOPs
• Monitor outstanding receivables, follow up on past-due accounts, and escalate unresolved balances to the Finance Lead in a timely manner
• Manage vendor invoice intake and payment processing, verifying invoices against purchase orders and approved budgets before processing
• Coordinate weekly payroll processing in partnership with operations, ensuring timesheet accuracy, classification correctness, and on-time submission
• Maintain financial dashboards that provide leadership with real-time visibility into revenue, costs, and margins
• Prepare weekly and monthly financial summaries for leadership review
• Review and audit employee and company credit card expenses for accuracy and policy compliance
• Communicate with state tax coordinators across Washington, California, and Nevada to support monthly reconciliation
• Flag discrepancies, irregularities, and out-of-policy spending to the Finance Lead proactively

Qualifications

• 1–2+ years of experience in billing, invoicing, bookkeeping, or a finance support role
• Strong data entry skills — accuracy and consistency are the number one requirement for this role
• Comfort working in accounting or invoicing software, particularly QuickBooks
• Strong spreadsheet skills, specifically Google Sheets
• Ability to follow SOPs and documented processes consistently
• Proactive communicator who flags issues before they become problems
• Self-directed and organized in a remote or flexible work environment
• Experience supporting a multi-location or multi-state business preferred
• Familiarity with Google Workspace (Gmail, Drive, Docs, Sheets) preferred
• Experience in food service, hospitality, catering, or a subscription-based business preferred
• Experience supporting payroll platforms such as Guardian, ADP, or BambooHR preferred

Details

• Hours: Part-time, 15-20 hours per week, Monday–Friday
• Location: Remote-friendly / Flexible schedule
• Compensation: $15–$18 per hour

Application Instructions

In addition to this application, please send an email to Drew@DownToEarthCuisine.com:

• Subject: [Your Name] : Financial Coordinator Application
• A brief note explaining why this role is a good fit for you
• Your current location (city, state)

Applications without these details will not be considered.